Monitoring Report - North Yorkshire Together

Monitoring Report

Summer 2026 Monitoring

Please submit ONE FORM to cover ALL of your activities this holiday period. For example, if you are running across 2 sites, you only need to complete one evaluation form.

Provider Name *

Name of person completing the form *

The following questions are about any value added to your FEAST activities through support from external partners / funding.

This information helps us to understand the development of the programme, and forms part of our mandatory reporting to the DfE.

Did you access any additional funding (not from FEAST) to support your activities (directly or indirectly), e.g. fund delivery or organisational development, marketing, equipment etc. *

If yes, please give more details, including amounts and funders

Did you receive any donations of FOOD or SUPERMARKET VOUCHERS? *

For each of the above national companies selected, please detail what they gave

Please include the value of voucher or description of food, e.g. 'Asda donated a £50 shopping voucher. Lidl donated 10 loaves of bread'. If possible, estimate the retail value of any donated food / amount saved by receiving the donation.

Did you receive any donations of FOOD or FOOD VOUCHERS from local or regional business not listed above?

If so, please share who, and the value of the voucher/description of food, e.g. 'Johnson's Butchers provided 20 free sausages'. If possible, estimate the retail value of any donated food / amount saved by receiving the donation.

Did you access any OTHER donations/vouchers (e.g. toys, toiletries) *

If yes, please give more details, including what was donated and by who:

If possible, estimate the retail value of any donations / amount saved by receiving the donation.

Did you use any free/donated EXTERNAL SERVICES / ORGANISATIONS? *

Have your activities included any of the following? *

Preparation for higher learning or entering into the workplace
Qualifications or Certificates
Practical skills (cooking, IT and communications, managing money, applying for work, First Aid, wellbeing etc.)
STEM activities
None of the above

These are specific categories we are asked to report on by the DfE.

Were you able to enhance your FEAST activities in any other way, not captured above? *

If yes, please can you tell us more

Did you keep a waiting list or overbook provision to manage potential non-attendance? *

Yes - Waiting List
No - Waiting List
Yes - Overbooking
No - Overbooking

We know this isn't the only way you manage non-attendance but these two specific options are required by the DfE in our feedback to them.

Climate, Environment & Nature

We have been working with the Village Green to support you and the young people to engage in more Climate, Environment & Nature activities. Please complete the following questions which will help us to understand the successes and any other support needed.

As a result of the training and information, how would you now rate your confidence and understanding in delivering climate related activities?

Selected Value: 0

Where 1 is 'limited' knowledge and understanding and 5 is 'expert' knowledge and understanding

Were you able to deliver any Climate, Environment or Nature themed activities during Summer FEAST. *

If YES, please provide more details. If NO, please can you tell us what support you might need to do this? *

Projects could include discussion / raising awareness / quizzes or scavenger hunts / arts and craft / drama or dance. Importantly, please let us know if you have completed a 'Social Action Project' such as a litter pick.

The following questions are about the young people who attended your session.

This information helps us understand the reach and wider scale of FEAST

About your non-FEAST-funded individual participants

The numbers for all your FEAST funded participants are collected via HolidayActivities.

Here you should submit the total number of individual participants who:

attended for free but were NOT funded via FEAST (e.g. their space was covered by other funding, or you enabled them to attend for free).
paid to attend. Almost all providers should be offering paid-for places, especially those for-profit. This is to support both your own organisation's and FEAST's sustainability, and the equity of the holiday activity offer for all children & young people across North Yorkshire.

Remember we're asking about the number of individual children - e.g. the same child attending your activity 4 times is one child, not 4.

Please split your numbers by primary-aged and secondary-aged attendees.

Primary Aged

Number of individual participants who attend for free but were NOT funded via FEAST

Number of individual participants who paid to attend

Secondary Aged

Number of individual participants who attend for free but were NOT funded via FEAST

Number of individual participants who paid to attend

Supporting refugees, asylum seekers & Ukrainian guests - whether FEAST-funded or not

This informartion supports us to develop the programme and understand our reach.

We're asking you to split this between Primary and Secondary age.

Primary Aged

Thinking about ALL your participants, FEAST-funded and not, how many were Ukrainian guests?

Guest is the terminology used by the UK Government for those who have come to the country fleeing the war in Ukraine.

Thinking about ALL your participants, how many were refugees or asylum seekers?

Please do NOT include any Ukrainian guests already captured in the above response.

Secondary Aged

Thinking about ALL your participants, FEAST-funded and not, how many were Ukrainian guests?

Guest is the terminology used by the UK Government for those who have come to the country fleeing the war in Ukraine.

Thinking about ALL your participants, how many were refugees or asylum seekers?

Please do NOT include any Ukrainian guests already captured in the above response.

Your activities' impact on FEAST children and families

If you have any good quality images then please add them to your provider folder!

It is important that you have permission from families for these to be shared for marketing purposes by their parties (or specifically by FEAST/NYT and the organisations that make up NYS - Rural Arts, North Yorkshire Sport and North Yorkshire Youth)

Please share any positive feedback you have received from attendees *

What positive changes did you / your team see in attendees? *

If you can give an anonymised case study (e.g. specific example), that is great.

Please share any positive feedback you have received from parents/carers *

And finally, please reflect on your delivery this holiday period

Were you able to reach as many children as you hoped (and proposed in your delivery plan)? If not, please tell us why. *

In terms of your delivery, what went well? *

In terms of your delivery, what were your challenges and how did you overcome them? *

Is there anything else you'd like to share that hasn't been captured elsewhere on this form?

Please tick to confirm that all of your registers are complete on HolidayActivities *

We use the information from your registers for our monitoring, and need your registers to be complete before we start our analysis. If you had to cancel a session for any reason, or if you had no participants attend a session, please let us know at hello@northyorkshiretogether.co.uk as these register as "incomplete"

Number Slider

Selected Value: 0

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